outlook for mac view messages in other folders

A former freelance contributor who has reviewed hundreds of email programs and services since 1997.

Jerrick Leger is a CompTIA-certified IT Specialist with more than 10 years experience in technical support and IT fields.

Instead of searching for all of the messages belonging to a conversation in multiple folders such as your Inbox, archive, and Sent Mail folders, have Outlook do the organizing and group together messages that belong to the same conversation.

Outlook collects messages in a conversation from multiple days and folders, then it displays them all together.

To enable conversation view for the current folder only, select This folder.

Or, to apply conversation view to all your Outlook folders immediately, select All mailboxes.

Set Outlook to group messages in the same folder and draw from other folders, including Sent Items.

Conversations show as an arrow to the left of the most recent message in the conversation.

To see the other messages in the conversation, select the arrow to expand the thread.

Unread messages appear in bold; any collapsed conversation with at least one unread message appears in bold, too.

To streamline conversations, have Outlook remove redundant, quoted messages; for irrelevant threads, Outlook can also delete future messages automatically.

When this option is off, Subject lines are above sender names.

Always Expand Selected Conversation: Outlook messages are expanded to display all the emails in a conversation when you open the conversation.

Use Classic Indented View: Outlook displays threads in a list that has replies indented below the messages they answer.

Outlook can group conversations by thread only when the emails in a folder are sorted by date.

If the messages are arranged another way, Show as Conversations is grayed out and unavailable to check.

Enter a name for the view that will help you recognize the views settings, then select OK.

Your emails are arranged in date order and you can view messages as conversation threads.

Outlook For Mac View Messages In Other Folders